In today's world, video calls have become crucial for communicating with colleagues. Knowing the do's and don'ts of successful video call etiquette is essential. You can make these interactions smooth and enjoyable. Follow these simple guidelines to always make a good impression on video calls.

To start, let's discuss some basic do's and don'ts to follow during your video calls. You'll learn to be more professional and respectful to others. Make the experience more pleasant for everyone involved. By the end of this detailed guide, you'll have the skills you need to use in video conferencing.

Do's of Successful Video Call Etiquette

1 - Test Equipment Beforehand

Testing equipment beforehand is important for successful video call etiquette. It helps avoid technical problems during the call. You ensure everything works correctly when you check your camera, microphone, and speakers. This way, you won't waste time fixing issues while others wait for you. Being prepared for the call is a sign of respect and professionalism. 

By testing your equipment, you also give yourself a chance to get familiar with the software. You'll know how to mute and unmute your microphone, turn your camera on and off, and use other features. 

Additionally, knowing your equipment works helps you feel more confident during the call. You won't worry whether others can see or hear you. This confidence lets you focus on the conversation and contribute your thoughts. You won't be distracted by technical concerns.

In summary, testing equipment beforehand is essential for successful video call etiquette. It prevents technical issues and boosts your confidence during the call. By preparing, you show your commitment to the meeting and respect for the other participants.



2 - Mute Microphone When Not Speaking

Muting your microphone when not speaking is important for a successful video call. It will reduce background noise and distractions. Even small sounds, like typing, can be picked up by your microphone and interrupt the flow of the conversation. Muting yourself makes it easier for others to focus on the person speaking.

Additionally, muting your microphone shows respect for the other participants in the call. It demonstrates that you're aware of your background noise's impact. And you have to focus on the meeting and take steps to minimize disruptions. This consideration helps create a more positive and productive atmosphere. Everyone can contribute effectively to the discussion.

3 - Use Headphones to Minimize Audio Feedback

Using headphones is important for successful video call etiquette because it helps reduce audio echo. When your speakers and microphone are too close, they can create a sound loop. By wearing headphones, you prevent this issue and ensure everyone can hear each other.



4 - Position the Camera at Eye Level

Positioning your camera at eye level is essential because it creates a more natural and engaging conversation. When your camera is too high or low, it can be distracting and make it harder for others to connect with you. Adjusting your camera to eye level simulates face-to-face communication. Encourage more productive and meaningful interactions.

5 - Choose a Quiet Environment

Choosing a quiet atmosphere is important for successful video call etiquette. It helps everyone focus on the conversation. It can be hard for others to hear you in a noisy place. Background noises can also be distracting, making it difficult for people to pay attention. Finding a quiet spot makes communicating and staying focused easier for everyone.

A clutter-free environment is also important because it looks more professional. When your background is messy, it can distract others on the call. They might spend more time looking at your surroundings than listening to what you're saying. Keeping your background clean and organized helps others stay focused on the discussion. 

Another reason to choose a clutter-free environment is that it shows you care about the meeting. A tidy background demonstrates that you've put thought into your appearance and the impression you're making on others. This sends a positive message about your commitment to the conversation. It also shows respect for the people you speak with.

6 - Maintain Good Lighting

Good lighting is important for video call etiquette because it helps others see you. When your lighting is too dim or harsh, it can be difficult for others to read your facial expressions or focus on what you're saying. Ensuring you have good lighting creates a more pleasant visual experience and makes it easier for others to engage with you.



7 - Make Eye Contact with the Camera 

Eye contact with the camera is crucial because it shows you participating in the conversation. When you look at the camera, it feels like you're making eye contact with the other participants. It builds rapport and maintains engagement. Focusing on the camera demonstrates that you're present and attentive. Overall, it contributes to a more successful video call.



8 - Dress Appropriately

The dressing is important for successful video call etiquette because it shows that you take the meeting seriously. When you dress professionally, just like you would for an in-person meeting. You message others that you respect their time and the purpose of the call. They will be more likely to view you as a reliable and responsible participant in the discussion.

Your appearance also affects how others perceive you. Dressing well can make a positive impression and influence how people interact with you. If you look professional, others are more likely to treat you with respect and listen to your ideas. On the other hand, if you dress too casually, they might not take you as seriously, and your contributions may not have the same impact.

Wearing appropriate clothing can also boost your confidence during the call. You'll feel more self-assured and prepared to engage in the conversation when you look your best. This confidence can help you speak more clearly. You can express your ideas effectively and contribute positively to the meeting. 

9 - Use Clear and Concise Language

Using clear and concise language is important for successful video call etiquette. It makes it easier for everyone to understand your message. Video calls can sometimes have audio delays or glitches, so keeping your words simple and to the point ensures your ideas are clear. You help others follow the conversation and minimize confusion or misunderstandings.



10 - Use a Stable Internet Connection 

Using a stable internet connection is important for successful video call etiquette. It ensures a smooth and uninterrupted conversation. When you have a weak or unstable internet connection, your video might freeze, or your voice may break up. This situation makes it difficult for others to understand you. By having a stable connection, you help keep the conversation flowing smoothly.

A strong internet connection also shows that you care about meeting quality. When you take the time to ensure your connection is reliable, it sends a message to others that you respect their time. They'll appreciate your effort and be more likely to engage with you positively.

Another benefit of a stable internet connection is that it allows you to fully utilize the platform's features. You can share your screen, chat, and use other tools without worrying about delays or glitches.

Don'ts of Successful Video Call Etiquette



1 - Don't Join Calls Late



Not joining calls late is important for a successful video call. It shows that you respect the time and commitment of others in the meeting. When you arrive on time, you demonstrate that you value the conversation and the people involved. Being punctual also lets you stay informed and engaged, as you won't miss any important information shared at the beginning of the call. 

Additionally, joining a call late can be disruptive, interrupting the flow of the conversation. By arriving on time, you help create a more organized and productive environment for everyone involved in the video call. This commitment to punctuality contributes to better communication. Make it a smoother and more enjoyable meeting experience for all participants.

2 - Don't Interrupt Others While Speaking

Avoid interrupting others during a video call, as it can be seen as impolite and disrespectful. Letting others finish their thoughts allows for a more organized and productive conversation. Practice active listening, and wait for the appropriate moment to share your input.



3 - Don't Eat During the Video Call

Eating or chewing gum during a video call can be distracting and unprofessional. The noise created by eating or chewing can interfere with the conversation and make it difficult for others to focus. To maintain good etiquette, finish your meal or snack before the call, or wait until the meeting ends. 



4 - Don't Multitask or Engage in Distractions

Multitasking during a video call reduces your ability to contribute. Giving full attention to the meeting is important, as demonstrating respect for the other participants and the topic. Avoid checking emails, browsing the internet, or other distractions during the call. These activities can negatively impact the overall quality of the meeting.



5 - Don't Have Side Conversations

Side conversations during a video call can be disruptive and make it difficult for others to follow the main discussion. To maintain proper etiquette:

● Keep all conversations relevant to the topic.

● Avoid engaging in unrelated discussions with others on the call.

● Consider sending a private message if you need to address a separate issue.

● Discuss it outside the video call to avoid causing confusion or distractions. 



6 - Don't End Calls Abruptly or Without Proper Closure

Not ending calls without proper closure is important for a successful video call. It shows respect for the time of everyone involved. When you provide a clear conclusion, you signal that the discussion has ended and allow participants to ask final questions. This helps create a sense of closure and ensures everyone leaves the call with a clear understanding of the next steps. 

Additionally, ending a call helps maintain a positive and professional atmosphere. It demonstrates that you value the input of others and are committed to fostering productive communication. By wrapping up the meeting, you contribute to a more satisfying and successful video call experience for all participants.

7 - Don't Dominate the Conversation

Not dominating the conversation is important for successful video call etiquette. It allows everyone to have a chance to share their thoughts and ideas. When you allow others to speak, you foster a more inclusive and collaborative environment. This helps create a balanced discussion where all participants feel valued. 

You can demonstrate your listening skills and interest in understanding different perspectives. This openness can help build trust and rapport among team members, leading to more effective communication. You support a successful and productive video call experience for everyone involved.



8 - Don't Use Excessive Jargon or Complex Language

Avoid using excessive jargon or complex language during a video call, as it can make it difficult for others to understand your message. Keep your language clear to ensure everyone can follow the conversation. This approach promotes better communication and helps prevent confusion or misunderstandings among participants.

9 - Don't Forget to Turn Off Notifications or Silence Devices

Remember to turn off notifications or silence devices during a video call to minimize disruptions and maintain focus. Unexpected sounds, such as message alerts or ringtones, can distract you and the other participants in the call. Disabling notifications helps create a more professional environment for the meeting. 



10 - Don't Leave Your Camera Off Without an Explanation

Keeping your camera off without explanation during a video call can be perceived as disengagement or lack of interest in the meeting. If you want to turn off the video for a specific reason, inform the other participants to avoid misunderstandings. Being transparent about your reasons demonstrates your commitment to the meeting. It helps maintain a positive and respectful atmosphere.



Conclusion

Now that you better understand the do's and don'ts of successful video call etiquette, it's time to put these tips into practice. Remember to be mindful of your surroundings, maintain eye contact, and respect others' time. These guidelines will help you create positive experiences for yourself and others during video calls. 

In conclusion, video call etiquette plays a significant role in building strong relationships. By following the tips shared in this guide, you'll be good on your way to making a great impression during your next video call. So, enjoy your video calls confidently and easily, knowing you have the skills to make them successful.